FY 15-16 SAAA UK Area Health Education Centers

Coordination, Monitoring and Oversight: A. Central AHEC Office staffing will be maintained within approved budget levels. At a minimum, there must be a Health Careers Coordinator and support staff to develop special projects that support the health careers pipeline initiatives. An organizational chart with job titles and names of individuals in each position will be on file in the AHEC Central Office business office. B. The AHEC Central Office will function in accordance with accepted fiscal and personnel policies, procedures and controls of the University of Kentucky. a. The AHEC Central Office Department Administrator/Business Manager will provide oversight of all expenditure of funds provided through this contract including those allocated to the regional centers through the Subcontract Agreements. b. Monthly invoices submitted to the AHEC Central Office at the University of Kentucky by the regional centers will be reviewed and approved by the Program Administrator. C. The AHEC Central Office will maintain oversight over all AHEC programmatic areas and conduct an annual assessment of program outcomes. a. The AHEC Central Office will hold monthly Center Director meetings at which time short term planning, updates on activities, and discussion of emerging issues will occur. b. Quarterly reports that reflect levels of activity in the regional AHECs will be submitted to the AHEC Central Office by the regional centers and will be reviewed and placed on file by the Program Administrator and/or the Associate Program Administrator. II. Regional Planning and Coordinating: A. The AHEC Central Office staff will connect the regional centers to resources, programs and individuals that can provide assistance/information or models for program development in areas funded through this contract. B. The AHEC Central Office will provide the regional centers and others with the following services: a. Serve as a point of access to between individuals/programs and the regional centers. b. Serve to coordinate and connect programs where appropriate. c. Provide updates that relate to the ongoing activities of the regional centers. d. Serve as a coordinating entity to bring together programs and individuals involved in activities that are similar to those funded through this contract. C. The AHEC Central Office will lead a biannual AHEC Program strategic planning process to include initiatives funded through this contract. D. The AHEC Central Office will send a representative to each regional AHEC Advisory Board meeting. III. Health Careers: A. The AHEC Central Office, in coordination with the AHEC regional centers, will develop a plan for health career activities that provides a coordinated, longitudinal pipeline model. This plan will describe specific activities to be developed at the elementary, middle and high school levels and incorporate a sequential learning approach. B. The Health Careers Coordinator will coordinate health career activities among the regional centers based on the health career plan. C. In cooperation with the regional AHECs, the AHEC Central Office will develop a student tracking system to permit accurate longitudinal assessment of the success of the health career initiative. D. The AHEC Central Office will provide leadership in the development of a Health Career Consortium. The Consortium will include representatives from other health career programs with the goal of strengthening cooperative efforts and mutual planning. E. The Health Career Coordinator will make presentations to students in select schools within the Fayette/Central Kentucky region. F. The AHEC Central Office Health Careers Program Coordinator will facilitate an annual Health Careers Program retreat inviting all statewide Health Careers Program staff. IV. Cultural Competence, Health Disparities and Diversity: A. The AHEC Central Office will collaborate with the Center for Interprofessional Healthcare Education, Research, and Practice to develop an annual interprofessional conference for students on the topic of cultural competence, health disparities and diversity. This conference will serve as a capstone event that launches the academic year. B. The AHEC Central Office will continue to work with the medical center colleges in identifying resources to enhance curricular elements that focus on issues of diversity, health disparities and cultural competence. C. AHEC Central Office staff will work with the medical center colleges to develop faculty development opportunities in the broad area of cultural competence. V. Evaluation: A. The AHEC Central Office will continue to provide a comprehensive annual evaluation of program outcomes based on the following: a. Quantitative data will be derived from the student surveys that will be used to review and discuss outcomes and program evaluation. b. The regional AHEC Annual Reports will provide quantitative data regarding program activities specifically in the areas of cultural competence and health careers. B. The AHEC Central Office will work with the regional Centers to determine specific measurable outcomes for program components funded through this contract. C. A biannual report will be provided to the regional Centers, medical center colleges and their respective departments and the Cabinet for Human Resources. D. Quantitative data will be derived from the Cultural Competency Conference evaluations. E. Quantitative data will be derived from the Summer Enrichment Camp and the Health Researchers Youth Academy evaluations. F. The regional AHEC Annual Reports will provide quantitative data regarding program activities specifically in the areas of cultural competence and health careers.